GENERAL POLICIES

Thank you for your participation in the Summer Festival 2012. The Vietnamese Annual Summer Festival will always reach out to other ethnic communities, inviting people of other racial origins to join the festival to perform, to share and preserve rich tradition of their culture and heritage. The day-long festival set to be held outdoors at New East Sea parking lot on Saturday, July 14, 2012 from 8:30 am to 6:00 pm. It will be a full day for fun, food, art, music and dances.

In order to ensure that the Festival is a positive and meaningful experience for all involved, many important new rules and guidelines have been added or modified this year to protect the integrity of the Festival. Please read all the rules and requirements carefully before registration. If you have any questions regarding the application or booth requirements, please email to our committee at: btc@summer-festival.org.

1. Licensing: You must have a business license and sales tax number in order to sell or solicit a sale at the Summer Festival. In addition, all food vendors (food booths) must have a Temporary Event Permit and a Food Handler's Permit. Please have all required licenses and permits available at the Festival for inspection.

2. Food Booth Applicants: All food booths must have a Temporary Event Permit (dated July 14, 2012) and Food Handler's Permit before the day of the event. You must have both permits even if you already have a business license. At least one person with Food Handler’s Permit must be inside the Food Booth at all times. Please have the Temporary Event Permit available and visible inside your food booth during the festival. The Department of Health will close down any booths that do not have the appropriate permits and/or are not in compliance. A representative must attend at least one Summer Festival committee meeting to ensure understanding of policies and to present food menu. Any suspicion that any policies are not observed will result in the unfortunate closing of your booth.

3. Operating Hours: All booths must be set up and be ready for inspection and operation 30 minutes before the starting hour of the day of the event and must not be unattended throughout the duration of the festival. Any booths not meeting these requirements will forfeit any/or all Registration Fee and/or Reimbursable Dollars that may have been available.

4. Fees: All fees associated with the reservation of booths and tables, including any additional tables, chairs and electrical outlets are not refundable and must be paid at the time you submit your application, unless other arrangements were made prior to the submission of the application. Reimbursable Dollars (if required) will be refunded only after all requirements and expectations have been met and have received approval by either Summer Festival Chair or Co-Chair.

5. Fire & Health Safety: All Food Booths must be equipped with a fire extinguisher and hot and cold food thermometers. The local Fire Marshall, Health Department, or their agents will inspect any booths and exhibits. Any items that do not comply with the health and safety standards will be seized and removed immediately.

6. Display: All displays must not extend more than two inches beyond the perimeter of the table. Please keep aisles clear as dictated by fire safety standards.

7. Use of Tables and Chairs: All tables and chairs must remain inside of the booth intended for. Chairs and tables specifically provided for the use of dining areas, entertainment areas or other booths must not be moved into your booth. You may order additional tables and chairs on the application form or supply your own. Please have your personal tables and chairs clearly labeled to prevent any misunderstanding.

Please carefully read

before you start your booth registration